We’re excited to introduce a streamlined way for InnoCaption Web users to caption video conference calls. Simply copy and paste your meeting link! No more phone dial-ins. Our new feature allows you to invite the InnoCaption Bot directly to your meeting, and captions will display instantly in your InnoCaption Web window.
What’s New?
Instead of calling into meetings using the old dial-in method, you can now:
Copy your video conference meeting URL
Paste it into InnoCaption Web
The InnoCaption Bot will join your meeting and provide real-time captions with speaker identification
Note: The host of the meeting may need to admit the bot depending on platform settings. Only AI caption mode is available for the InnoCaption Bot.
Platform-Specific Instructions
Microsoft Teams
Copy your Teams meeting link and paste it into InnoCaption Web
The InnoCaption Bot will automatically request to join
If the meeting is set to allow guest users to bypass the lobby, the bot will join seamlessly
If not, the host must manually admit the InnoCaption Bot from the lobby
Google Meet
Copy the Google Meet link and paste it into InnoCaption Web
The InnoCaption Bot will attempt to join the meeting as a guest
The host will see a join request and must manually admit the bot to the call
Once admitted, captions will appear on your InnoCaption Web screen
Zoom
Copy your Zoom meeting link and paste it into InnoCaption Web
The InnoCaption Bot will join as a participant
The host must:
Admit the bot to the meeting
Allow the bot to record the meeting to enable audio capture for captioning
This can be done by clicking “Participants” → hover over “InnoCaption Bot” → click “More” → “Allow to Record”
Notes:
The Zoom meeting link URL must include the embedded passcode if there is one
We highly recommend using the Zoom desktop app over the browser version for more reliable access and audio support
If your Zoom settings restrict guest access or recording, you may need to manually adjust these settings for the bot to function
Webex
Copy your Webex meeting link and paste it into InnoCaption Web
The InnoCaption Bot will attempt to join the meeting as a guest
The host must admit the bot to allow audio access
Speaker identification will only be available if:
The host is on a paid Webex account
The host enables closed captioning
You'll still receive captions if either of these requirements isn’t met, but speaker names will not be displayed
Share your live Captions
Simply click the "Share your live Captions" button located on the right side of the captioning screen. This will instantly copy a unique link to your clipboard.
You can send this link to other attendees. All they need to do is open the link in any web browser, and they’ll be able to view the live captions in real time. No login or special software required.
It’s a quick and convenient way to keep everyone in the loop!
